SDS Themis - Governors Minutes Portal
The only board portal specifically designed for school governors
Governors Minutes Board Portal Living System –
efficient, secure and cloud-based
Many school Governing Bodies now manage their Board and Committee meetings with dedicated Cloud based Governor Minutes Management Software. The significant savings (postage and time) and improvements in efficiency – not to mention security – are obvious to all.
As a bespoke system, the solution from SDS will be designed around your specific specification and, unlike “One-Size-Fits-All” programs, does not contain confusing elements and functions that are not relevant to your requirements.
Additionally...
Systems tailored to match your school’s livery and brand identity
No additional monthly/annual costs for increasing number of governors
Environmentally friendly paperless solution to managing your minutes
Integration of your scanned, digitised and indexed historical paper-based minutes
What are other the benefits and features?
Secure, cloud-based
User-defined access to Committees
Drag and drop files
Heirarchical indexing of meetings
Auto-notification of new documentation
Scanning historic records
- Better than DropBox, OneDrive, or printing out board packs to be sent out in the post!
- All in one place
- Bespoke committee management structure
- Can be used for SLT and Department Heads too
- Working Groups and Steering Committees as well as Full Board
- Designed within the school’s corporate identity and branding
- Role based
- 2FA and SSOauth
- Drag and Drop functionality
- Email notification of new documents added
- Apologies and declarations of interest
- Companies House Service address
- Audit trail
- Passport and Gov ID features
- Archive Library of historical minutes
- No more printing of Board Packs – reduce the school’s Carbon Footprint
- Professional, secure and sustainable (better than OneDrive, GoogleDrive, SharePoint & DropBox)
The system uses a simple drag & drop functionality so the owner of the committee can populate each session with any of the following document types and meeting notes:
- Agenda
- AGM
- Annex
- AOB
- Apologies
- Appendix
- Declaration of Interests
- Events
- Financials
- Inspection
- Index
- Location of Next Meeting
- Minutes
- Minutes of Previous Meetings
- Miscellaneous
- Papers
- Presentation
- Quotation
- Report
- Spreadsheet
- Tasks/Actions
- PLUS Bespoke Types
Which is the right option for you?
All systems include the following
- Hosting of website(s)
- Data Storage of all electronic files and resources for website(s)
- Server Resilience and Stability services (inc virus and OS updates)
- Unlimited licences for user access
- Unlimited uploads of files
- Full Administrator Read/write and new user services (you are in control)
- 12 working hour response time from SDS for issues
- SDS Back-up of Server Data services
- Overall maintenance and support of system(s)
Option 1
Standard
Our entry level Board Portal Solution
CapEx or SaaS price options
(from £195 pcm)
- Unlimited Committees (Board, Exec Committee, Financial, Departmental)
- Unlimited Users (Admin Chair for each committee)
- 2FA and Secure
- Role Based (so that individual members only have access to the Committees which they are members)
- Multi document formats (PDF, JPEG, Word, Excel, PowerPoint etc)
- Document preview function
- Drag 'n' Drop of files
- Meetings can be Quarterly, Termly, Monthly or Annual
- Designed in School livery
- Can be populated back 10 years in the past (i.e. back to 2013)
- The site offers drag & drop of Agenda, Minutes, Papers, Reports, Annexes, etc for the structure of the Committee
Option 2
Professional
Our most popular Board Portal Solution
CapEx or SaaS price options
(from £295 pcm)
Includes all the functionality provided on the Standard version
Plus...
- Increased user and Chairman interface
- OCR on the fly is provided to allow the searchability of every word on every page as the portal grows
- Auto highlight word on PDF file
- Documents loaded can be given specific types.
- Indented and formatted agenda with ordered structure – hierarchical formatting
- Hyperlinks from the above
- New document notification (panel showing recently added documents)
- Floating bespoke timeline of meetings (not restricted to termly/quarterly etc)
- Ideal for working group and temporary standing committees
- Can be used for SLT and Department Heads too
- Working group and Steering Committees as well as Full Board
- Section for Departmental Meetings
- Also annual financial/audits and inspection information
Option 3
Enterprise
This is the elegant solution
Available as CapEx with Annual Maintenance
Includes all the functionality provided on the Standard & Professional versions
Plus...
- Auto generate Agenda and email out
- Warning of missing documents (e.g. minutes of previous meeting)
- Move meeting agenda items on the fly
- Automated apology
- Meeting Status (prep, ready, sent and completed)
- Reporting
- Companies House Address Service
- Audit Trail
- Passport and Gov ID services
Securely and effortlessly manage your governors’ minutes
Typical committee systems
The system is very straightforward to adopt both from the Clerk of Governor’s perspective and the Committee members.
The system has a simple drag and drop facility which also OCRs the documents and adds the contents to the searchable database. This enables the Chairman/Clerk of Governors to immediately begin work with forthcoming committees whilst also being able to add documents simply and systematically from past meetings. If required, we can also assist with this.
- Effortlessly manage agendas, minutes, papers, finances, proposals, and board meeting packs easily and speedily and of course securely
- Provide live access and update – 24/7 worldwide – on-the-go from their phone, tablets, laptop or personal computer
- Simple interface, easy to use, intuitive functionality – efficient, secure and effective.
- Your complete digital library of Governor Minute Board packs for easy access, search and cross-referencing.
Our in-house team can scan volumes of any size!
Scanning of your past archives
SDS offer a range of digital archiving services which may be of additional benefit to you, including the digitisation of your school's existing paper-based governors meetings archives. These may be made up of any of the following physical formats:
- Leather-bound ledgers or books
- Hand-written or typed notes
- Minutes
- Agendas
- Papers and other Reports
- Presentations
Would you like more information or a Zoom/Teams presentation?
If you have any questions or would like to arrange a free no-obligation quote or demonstration, please get in touch using the form or by calling 01202 496513.
We will respond within two working days of your enquiry. Please fill in all the form fields, and state in your message if you prefer to be sent an e-mail reply, or would like us to call you.
We will not use your information for marketing purposes, or share it with any third parties, but only to contact you regarding your enquiry. You can read more about our privacy policy here.
SDS Themis is a product of the SDS Group. Information about other products and services offered by SDS Group can be found on the web site www.sds-group.co.uk.